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Carolina Friends School

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Constituent Relations Coordinator

Constituent Relations Coordinator

The Opportunity:

Carolina Friends School (CFS) seeks an experienced, dedicated, and highly organized Constituent Relations Coordinator to work full-time in our Advancement Office. The Constituent Relations Coordinator reports to the Director of Advancement and is an essential member of the Advancement team, supporting and engaging School stakeholders such as alumni, alumni families, former staff, and the Parent-Staff Association (PSA) through communications and programming. As a relationship builder, the Constituent Relations Coordinator is a front-facing advocate for those in our greater community who wish to stay connected with Carolina Friends. This job requires innovative and creative thinking, strongly developed attention to detail, and outstanding organizational and communication skills. This position is classified as Exempt for purposes of federal wage and labor law compliance the position is eligible for full benefits.

Primary Responsibilities:

  • Support and engage alumni and other CFS constituency groups in strategic ways
  • Promote and foster effective constituent relations through personal communication and contact
  • Create content for monthly digital newsletters and manage information gathering for the Alumni News section of the School’s biannual magazine, We & Thee
  • Facilitate programming to encourage broader constituent engagement
  • Create and manage a working committee of alumni
  • Plan and execute alumni events on campus and in locales that have a significant distribution of CFS alumni living within a 50-mile radius
  • Plan and implement various activities for cultivation and stewardship of constituent-specific groups, including Alumni Care Package events, the annual Turkey Trot, winter alumni sports and arts gatherings, Life After CFS alumni panel and retired staff lunches hosted by the Head of School
  • Develop and implement a plan to grow the FriendsFest tradition into a biennial alumni celebration
  • Serve as resource to alumni and others regarding CFS programs and activities
  • Work with Upper School leadership to plan and produce graduation events, including the annual dinner for graduates’ families and the graduation day program
  • Work with the database manager and campaign manager to ensure all actions, stewardship, engagement, and coding are completed in Raiser’s Edge to support overall advancement efforts  and
  • Together with the Advancement Associate, engage alums in Giving Day as advocates and supporters, growing alumni giving over time.

Experience and Skills Required:

  • Demonstrated commitment to supporting an intentionally equitable and inclusive community and building an engagement program that embraces diverse cultures and perspectives and wide-ranging constituencies - students, parents, faculty, alumnae, etc.
  • Dedicated work ethic: proactive, responsible, reliable, and attentive to deadlines
  • Strong written and interpersonal communication skills, including acumen to convey information effectively verbally and in writing as appropriate for the needs of the audience
  • Initiative and self-starting capacity
  • Excellent organizational and analytical skills with an attention to detail
  • Ability to multitask and handle a variety of matters independently in a professional, trustworthy, and mature manner with tact, diplomacy, and appropriate judgment
  • Willingness and ability to travel and set up events regionally flexibility to the special needs and requirements associated with events in the life of a school (ability to manage events and work occasional nights and weekends as required)
  • Commitment to maintaining strict confidentiality in daily dealings with hyper-sensitive constituent information
  • Ability to actively collaborate with all School constituencies
  • Intermediate proficiency with Google Workspace and a willingness to become proficient in new programs as needed
  • Working knowledge of specialized software and online programs preferred (i.e., Blackbaud-Raiser’s Edge, Graduway, Adobe Creative Suite, email marketing platforms, and social networks)
  • Skills and flexibility to deal with ambiguity and problem solve to achieve positive outcomes
  • A willingness to understand how power and inequality, influenced by factors such as race, class, gender, sexuality, and learning and physical disabilities impact our students,  families, and colleagues
  • A willingness to understand and strong affinity for Quaker philosophy and the School’s mission
  • Ability to successfully complete a criminal background check 
  • COVID vaccination and booster or legally required exemptions

How to Apply:

Interested candidates should submit, when possible in one complete PDF file, the following:

  • Cover Letter
  • Resume
  • Names and contact information for 3 references

Please compile all these documents into one complete packet and submit to Please indicate Advancement Associate in the email subject line.

Under separate cover, please ask each recommender to send a letter of reference directly to and indicate Advancement Associate in the subject line of the email.  All letters of reference must be received for the application to be complete.

Review of resumes will begin immediately. CFS reserves the right to close the recruitment at any time. Candidates are encouraged to apply as soon as all materials can be compiled.

APPLICANTS: Please review the Who We Are, Commitment to Diversity and Inclusivity, and Important Information for All Applicants sections on the CFS Jobs Opportunities.

Carolina Friends School actively strives to be a community of staff, students, and families of diverse backgrounds. CFS does not discriminate based on age, race, color, gender, gender identity, sexual orientation, religion, disability, socio-economic background, family structure, national or ethnic origin, genetic information, or military service in the administration of its policies and program.

CFS is an equal opportunity employer in both policy and practice.