A Pre-K to Grade 12 Independent Quaker Day School Serving the Greater Durham-Chapel Hill Area

General Information

Carolina Friends School Summer Programs aims to provide a high-quality, enriching, fun, and diverse experience to students from a wide range of backgrounds informed by the philosophy of Carolina Friends School.


How to Enroll

  • For new students, please create a CampInTouch account.
  • For already-registered, returning students, please visit my account.

General Course Information

Our courses for ages 4-18 generally have 10-14 students with one instructor and usually counselors-in-training or interns to assist. We enroll a smaller number in our Early Learner classes and more in some athletic and sports courses.

The workshops typically run from 9:00 am to 3:00 pm with Extended Day options for students needing care before and/or after workshops, overseen by adult leaders with college and high school-age assistants (generally a 1:8 ratio of staffers to students).

Tuition

We appreciate the financial investment and other choices made by families to enroll a child in CFS Summer Programs. Our 2019 courses generally run from $290 to $315 per week. From that amount, we:

  • cover course-specific and program-wide expenses
  • provide tuition assistance (please see FAQs below) for students who wouldn't otherwise be able to participate
  • compensate our staff (and are intentional about wanting to increase what we're able to do for them over a multi-year span)
  • return to the School resources that support teaching and learning during the academic year.

We also want to increase our tuition assistance and nonprofit partnerships over the next few years. To that end, we invite you to consider during the enrollment process if you might make a tax-deductible contribution to CFS (in addition to your annual support of your child's school) to help enable another child to enjoy a fun summer experience on our 126 acres. Thank you!

Like many of our peer schools, we do have a $15 per family per summer registration fee that underwrites the substantial year-round cost of the CampInTouch online enrollment system and database.

Tax ID Number

56-0812560

Waitlist

  • We happily maintain a waitlist, especially because we do sometimes have cancellations. Enrollments are accepted up to the first day of each session.
  • If a class is full, we encourage you to enroll in an alternative course AND then to contact us to go on the manual waitlist for the original choice (there is no tuition deposit required for the waitlist course).
  • Occasionally, we'll make a different choice based on age or gender considerations, but generally go by date of waitlist request. If an opening occurs, we'll contact you to see if you're still interested and make the shift without charge.
  • Remember that as families' plans change, so does our website, so please check back with us. We'll keep the weekly Courses pages up-to-date on openings.

Payment, Changes, and Cancellations

  • When you register, there is a non-refundable tuition deposit fee of 25% by credit card or check. You're also welcome to pay more or in full.
  • Any balance is due May 31. We'll email a reminder ahead of time and automatically charge credit cards on that date.
  • We're glad to work with you if installment payments would be helpful.
  • There is no fee to change to a different course or a different week before May 31. After that date, on a case-by-case basis if space is available, a minimum of a $20 administrative fee will apply (and in some circumstances the deposit amount as well).
  • Should you decide to cancel your registration before May 31, we'll refund monies paid in excess of the deposit.
  • After May 31, no refunds are possible and full payment is due. However, if we have students on a wait list for the course, we'll gladly contact another family immediately to see if they’re still interested; if we can fill your space, you'll receive a refund minus your deposit and a $25 administrative fee.

Note

We reserve the right to ask a student not to return due to behavioral problems. Program fees will be forfeited.

Also, we appreciate sufficient information on the medical forms so our teachers are able to work with a student. If they encounter behavioral issues connected to a medical or behavioral condition not disclosed, we reserve the right not to invite the student back for that session or future sessions.

Thank you for giving us the necessary information to ensure your child and all children have a pleasant, positive experience.

Frequently Asked Questions

Where and when do CFS Summer Programs take place?

Most courses take place on our main campus at 4809 Friends School Road from 9:00 am to 3:00 pm Monday-Friday with Extended Day options in the morning and afternoon. Pick up takes place at 3:00 pm (if not enrolled in Extended Day) in front of the School. Just drive up on the circle drive and your student will be waiting for you! We do offer Extended Day for our students. Early drop off starts at 8:00 am and late pick up can be either at 4:00 or 5:45 pm, according to your plan.

Where is Carolina Friends School located?

CFS is situated on 126 acres of woodlands and pastureland between Chapel Hill and Durham. Please see the Map & Directions link for specific information.

What ages are served by CFS Summer Programs?

We offer courses for students ages 4 to 18 (a range newly expanded as of 2017). The age of the students is next to the course title. We trust parents' understanding of their children, including whether they generally work better with older or younger peers. You can determine if your nine-year-old will be most happy and successful as the oldest in a course for six to nine-year-olds or as the youngest in a course for nine to thirteen-year-olds. Thank you for thoughtfully considering the placement most likely to be successful for your student and other students in the chosen class.

What about options for younger students?

Our Early Learners Program for students aged 4-5 are led by early-childhood educators assisted by a CIT and a high school or college Intern. The weekly courses, each with a different theme, take place at our Campus Early School on Main Campus. Students as young as five may also enroll in other courses in our Lower School and other Main Campus locations. We also offer morning and afternoon Extended Day care for all these students in the Quaker Dome with elementary-age students.

What about options for older students?

We're delighted to offer courses for high school-age students for a third year! We have experienced educators leading innovative programs, including chess + (stage) combat, Dungeons and Dragons, filmmaking, forensic science, Magic the Gathering and math, social justice activism, stop motion animation, and a College Admission 101 program (especially for rising seniors who would benefit from personalized and professional support in their search and application process).

Older high schoolers (ages 16+) may also apply to serve for a minimum of three weeks (consecutive or nonconsecutive) in our unpaid Internship Program, with the possibility of paid work in Extended Care before and/or after the 9:00 am to 3:00 pm regular course day.

How do I enroll my student?

Online enrollment can be completed with an account at our CampInTouch site.

If you already have a CampInTouch account from Summer 2015-2018 or another CFS Extended Learning program, please go to your current account.

Please note there is a $15 per family per summer registration fee that underwrites the substantial year-round cost of our CampInTouch online system.

Is financial aid available?

We're happy to be able to offer tuition assistance so that additional children may enjoy summertime at CFS. The amount is limited, so we cannot guarantee support, especially closer to the start of Summer.

We're glad to help a child have a week or two at CFS Summer Programs, but are generally unable to support more weeks in an effort to distribute assistance to a larger number of families.

Please complete the 2018-2019 Tuition Assistance Request (which can be emailed or mailed to the Extended Learning Office). We want to work with you to see what might be possible.

Over time, we hope to increase our tuition assistance resources and to forge more partnerships with local, youth-serving non-profits.

We invite families during the online course enrollment process to consider if they might make a tax-deductible contribution to CFS to help provide a Summer Programs opportunity for another student. Thank you!

Do you accept credit cards for payment?

Yes, we gladly take credit card payments. We can’t accept card numbers over the phone, so please register and pay through CampInTouch.

What if my child doesn't like a course?

If your child is enrolled in a course that doesn't seem the right fit, this needs to be discussed with the course instructor and then with the Director of Extended Learning or other Summer Programs Leadership Team members. Although we strive to have happiness as our goal, every child is different and every situation is different. Sometimes students want to change because they see a friend in another workshop. Or perhaps the course is not a good fit for the child because of age and maturity. We may not be able to make a change, but we'll try to work with your student and you as best we can to make sure your child has a positive experience. There is a $10 change fee.

Will we receive a refund if my child is ill?

We cannot refund for illness during a session unless we can fill your child's space. If we have a wait list for the course, we'll gladly contact another family immediately to see if they’re still interested; if we can fill your space, you'll receive a refund minus your deposit and a $25 administrative fee.

What's the June 16, 2019 open house?

We invite all enrolled families to join us on our campus for an optional open house on the afternoon of Sunday, June 16, 2019. We hope the event helps students and families feel more confident and comfortable as they join us for one or more weeks.

We'll have organic frozen juice popsicles, do some introductions, share some information, and then help families find their child's classroom(s) and explore other relevant spaces.

All families will receive an invitation and more details via email closer to the start of summer. We hope to see you on June 16!

What about July 4th?

We understand some families may choose other options to mark Independence Day, but we operate on a regular schedule--courses and Extended Day. Happy July 4th!

Is there food at CFS for my child to purchase?

  • In our Gym lobby we have a Café (with a professional-quality kitchen) for basic breakfast, snack, and drink items.
  • We're offering basic breakfast options for everyone and free coffee for adults before our 9:00 am start each day.
  • The Cafe is open at 10:30 am for morning snacks and again at noon for lunch.
  • Prices generally range from $.25 to $2.00 per item.
  • In addition to "treats," we always offer fresh fruit and other healthy options.
  • We respect a family's decisions about their child's diet and nutrition; a student can always bring their own lunch and/or snack.
    • We don't have refrigeration options, but there is a microwave available for student use by the cafe in the Gym lobby.
  • Our Early Learners students don't visit the Café...and sometimes neither do other of our younger students (you can check with your child's teacher).
    • Students are encouraged to bring a water bottle.
      • You can purchase a CFS Summer Programs water bottle for $8 during or after the course registration process in CampInTouch. It's a 24-ounce, BPA-free aluminum bottle with double-wall insulation and spill-resistant roller spout.
    • We regret we cannot accommodate special diets, so if your child has food allergies or particular dietary needs and is in Extended Day, thank you for providing snacks.

    How are students transported for field trips?

    • Transportation for field trips is on 14-passenger mini-buses with seat belts.
    • Field trips usually take place in courses for ages 8-18. But some of the exploratory classes for our younger set, especially nature offerings, may visit the nearby waterways. Riding in a bus may be more suitable than walking to the site.
    • Please email us if you want to check before enrolling in a class.
    • All drivers have passed a driving check as part of the background check process for hiring and received a driving orientation to CFS mini-buses.

    What should my student bring to CFS Summer Programs?

    • comfortable clothes for indoor and outdoor activity
    • a hat
    • sunscreen (already applied and an additional supply)
    • a water bottle (you can purchase a CFS Summer Programs 24-ounce, BPA-free aluminum water bottle for $8 during or after course registration in CampInTouch)
    • insect repellent (for any nature/outdoor courses)
    • a packed lunch
    • a backpack for any extra belongings (including a change of clothes, if necessary)
    The week before the start of your child’s program, we’ll email you with more details.

    How does pick-up work?

    • Pick-up time is 3:00 pm -- once you enter CFS' campus, just follow the road to your right. Students will be waiting with their students and teacher. Thanks for being on time!
      • Younger students are outside our Lower School, older students are outside the Middle School (further up the drive).
      • You're also welcome to park in the parking areas and walk to the gathering area.
      • We email a map, along with instructions and reminders, the week before each session.
    • Students enrolled in Extended Day will be walked to the relevant after-hours location (the Quaker Dome or the Gym) by the instructor or a CIT/Intern.
    • Students not picked up at 3:00 pm and not enrolled in Extended Day will be taken to the relevant after-hours location (the Quaker Dome or the Gym) and signed in. The charge is $10 per hour.
    • If you're late picking up from Extended Day after 4:00 or 5:45 pm (depending on your plan), there is a $5 late fee per five minutes.
    • EMERGENCY HOURLY CARE (late to pick up, late at doctor's office, running late, have to stay at work late, etc.) is $10 per hour.

    Why are you called the Extended Learning Office and not the Summer Programs Office?

    Extended Learning @ CFS is an umbrella created in Fall 2016 to encompass existing after-school care and summer programs. We’ve since been creating new enrichment options for students, adults, and families—in the CFS community and beyond.

    We’ve launched after-school Student Enrichment courses (from art to outdoor adventure programs); after-school Music Lessons for students and adults; weekend Family Enrichment courses; and Camp CFS for student care on teacher workdays. We’re pursuing adult enrichment courses and travel and other opportunities at the local, regional, national, and international levels (including a 2019 civil rights bus tour of the South).

    Most of these programs are available to non-CFS families and community members.

    Please contact Anthony L. Clay, Director of Extended Learning, at ExtendedLearning@cfsnc.org or 919.383.6602 x*263, for more information. We'd love to hear from you!
    two early school boys playing in the gym

    Where

    CFS Main Campus is conveniently situated minutes from Chapel Hill and Durham, close to I-40 and I-85.

    When

    Course Times:
    M-F 9:00 am - 3:00 pm

    Extended Day Option: M-F 8:00 am - 5:45 pm

    Contact Us

    tel: 919.383.6602 x*263
    fax: 919.383.6009
    ExtendedLearning@cfsnc.org