A Pre-K to Grade 12 Independent Quaker Day School Serving the Greater Durham-Chapel Hill Area

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Our admission process is designed to help us get to know each other. From your initial inquiry through your application for admission, we work as partners with you. While we aim to illustrate what distinguishes our program and our community, we hope to gain a solid understanding of what is important to you and to your child.

We carefully consider what information and materials will be most appropriate and helpful in providing us with an accurate profile of where your child is in their own, unique educational journey.

While your online application and admission materials are both informative and essential, we want you to know that the most valuable (and joyful) part of this process for us is the opportunity to spend time with your child. Whether an Early School playgroup, a Lower School group admission visit, or the days our Middle and Upper School applicants spend visiting classes, nothing provides us with a fuller or more meaningful understanding of each applicant.

We are truly excited about our work together. Let’s get started!

Application Timeline for 2017 – 2018

For First Round of Admission

Apply By

Application CompletedNotification of Decision
Early School (ages 3 – 6)

Jan. 5

Jan. 24

Feb. 9

Lower School

Jan. 15

Jan. 31

Mar. 2

Middle SchoolJan. 15

Jan. 31

Mar. 2

Upper SchoolJan. 15

Feb. 11

Mar.9

Application Check Lists

Early School

1. Campus Close-Up and/or Open House (Optional):

Attendance at our group information sessions is not required but if you would like to attend, they can provide a valuable opportunity for you to learn about our program and talk with our staff and current parents. Campus Close-Ups are scheduled for October 16 and November 16, 2017, and January 10, 2018. Our Open House is scheduled for Sunday, November 3 from 2:00-4:00 on our Main Campus. These group information sessions take place on our Main Campus but all three Early School Head Teachers are present to share information about the Early School program at each of our Early School locations.

Sign-Up for a Campus Close-Up or Open House

2. Individual Informational Visits:

If you would like to schedule an individual parent visit and tour with the Admission Office prior to submitting your application, we are very happy to arrange that. We are eager to make certain you have all the information you need as you consider applying. We schedule these informational visits at each of our Early School locations so you can choose the location you prefer:

  • Campus Early School – 4809 Friends School Road, Durham
  • Chapel Hill Early School – 531 Raleigh Road, Chapel Hill
  • Durham Early School – 404 Alexander Avenue, Durham

Please contact Shirley Thomas in the Admission Office by phone (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit at one of our Early Schools. We look forward to seeing you.

3. Online Application for Admission (Required):

Please submit parts A, B, and C as soon as possible to allow for flexibility in scheduling the visits which are part of the process.

A. Quick Inquiry
B. Family Information
C. Application fee of $50

Complete and submit parts D, E, and F prior to January 15, 2018:

D. Parent Statement
E. Teacher Recommendation (if your child attends a pre-school program)
F. TADS application – if you wish to be considered for a tuition adjustment, please complete and submit the TADS information along with your Application for Admission

4. Play Session for Children Applying to the 4 & 5 year-old programs (Required):

Once we receive parts A, B, and C of the application, the Admission Office will schedule children applying for our 4 and 5 year old programs for a group play session on either Saturday, January 13 or Saturday, January 20, 2018; the Admission Office will schedule any late applicants separately.

5. Completed Applications Due Date for First Round Consideration:

To have your application considered in our first round of decisions, please make sure that all paperwork has been completed and submitted by January 24, 2018. The Admission Office is happy to answer any questions about the timeline for those submitting late applications.

6. Admission Decision Notification Dates:

Admission decisions for the first round of applications for Early School will be communicated on February 9, 2018, the common notification date agreed upon by area independent schools.

Thank you for your interest in Carolina Friends School and for your application.

Lower School

1. Campus Close-Up and/or Open House (Optional):

Attendance at our group information sessions is not required but if you would like to attend, they can provide a valuable opportunity for you to learn about our program and talk with our staff and current parents. Campus Close-Ups are scheduled for October 16 and November 16, 2017, and January 10, 2018. Our Open House is scheduled for Sunday, November 3 from 2:00-4:00 on our Main Campus.

Sign-Up for a Campus Close-Up or Open House

2. Individual Informational Visits:

If you would like to schedule an individual parent visit and tour with the Admission Office prior to submitting your application, we are very happy to arrange that. Whether you attend a group or individual information session, we are eager to make sure you have the information you need as you consider applying. If you have an individual parent visit before you submit your application, you are not required to have another parent visit as part of the application process unless you so desire.

Please contact Shirley Thomas in the Admission Office by phone (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit.

3. Online Application for Admission (Required):

Please submit parts A, B, and C as soon as possible to allow for flexibility in scheduling the visits which are part of the process.

A. Quick Inquiry
B. Family Information
C. Application fee of $75

Complete and submit parts D, E, F, and the optional part G at your earliest convenience but prior to January 31, 2018:

D. Parent Statement
E. Teacher Recommendation sent directly from your child’s current teacher to the Admission Office
F. School Records/Transcripts sent directly from your child’s current school to the Admission Office
G. TADS application – if you wish to be considered for a tuition adjustment, please complete and submit the TADS application along with your Application for Admission

4. Group Visits for children applying to the Lower School (Required):

Once we receive parts A, B, and C of the application, the Admission Office will schedule Lower School applicants for a group visit on Saturday, February 3, 2018. The Admission Office will schedule any late applicants separately.

5. Schedule your parent visit with the Admission Office (Required):

If you have not already had an individual parent visit with the Admission Office, please schedule a convenient time to meet with us by contacting Shirley Thomas by phone (919.383.6603 x221) or email (sthomas@cfsnc.org).

6. Completed Applications due date for first round consideration:

To have your application considered in our first round of decisions, please make sure that all paperwork have been completed and submitted by January 31, 2018. The Admission Office is happy to answer any questions about the timeline for those submitting late applications.

7. Admission decision notification dates:

Admission decisions for the first round of applications for all Lower School applicants will be communicated on March 2, 2018, the common notification date agreed upon by area independent schools for applicants in grades 1-8.

Thank you for your interest in Carolina Friends School and for your application.


Middle School

1. Campus Close-Up and/or Open House (Optional):

Attendance at our group information sessions is not required but if you would like to attend, they can provide a valuable opportunity for you to learn about our program and talk with our staff and current parents. Campus Close-Ups are scheduled for October 16 and November 16, 2017, and January 10, 2018. Our Open House is scheduled for Sunday, November 3 from 2:00-4:00 on our Main Campus.

Sign-Up for a Campus Close-Up or Open House

2. Individual Informational Visits:

If you would like to schedule an individual parent visit and tour with the Admission Office prior to submitting your application, we are very happy to arrange that. Whether you attend a group or individual information session, we are eager to make sure you have the information you need as you consider applying. If you have an individual parent visit before you submit your application, you are not required to have another parent visit as part of the application process unless you so desire.

Please contact Shirley Thomas in the Admission Office by phone (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit.

3. Online Application for Admission (Required):

Please submit parts A, B, and C as soon as possible to allow for flexibility in scheduling the visits which are part of the process.

A. Quick Inquiry
B. Family Information
C. Application fee of $75

Complete and submit parts D, E, F, G and the optional part H at your earliest convenience but prior to January 31, 2018:

D. Parent Statement (please submit prior to your child’s scheduled visit)
E. Student Statement (please submit prior to the student visit)
F. Teacher Recommendations sent directly from your child’s current teachers to the Admission Office
G. School Records/Transcripts sent directly from your child’s current school to the Admission Office
H. TADS application – if you wish to be considered for a tuition adjustment, please complete and submit the TADS application along with your Application for Admission.

4. Student Visit (Required):

Applicants are invited to spend the day in our Middle School. They will be hosted by a current student in the grade to which they are applying. The Admission Office will schedule this visit once we have received parts A, B, and C of the application. It is helpful to have both the Student Statement and the Parent Statement prior to an applicant’s visit as it helps us to match them with a current student who will host them for the day.

5. Schedule your parent visit with the Admission Office (Required):

If you have not already had an individual parent visit with the Admission Office, please schedule a convenient time to meet with us by contacting Shirley Thomas, (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit.

6. Completed Applications due date for first round consideration:

To have your application considered in our first round of decisions, please make sure that all paperwork has been completed and submitted by January 31, 2018. The Admission Office is happy to answer any questions about the timeline for those submitting late applications.

7. Admission decision notification dates:

Admission decisions for the first round of applications for all Middle School applicants will be communicated on March 2, 2018, the common notification date agreed upon by area independent schools for applicants in grades 1-8.

Thank you for your interest in Carolina Friends School and for your application.

Upper School

1. Campus Close-Up and/or Open House (Optional):

Attendance at our group information sessions is not required but if you would like to attend, they can provide a valuable opportunity for you to learn about our program and talk with our staff and current parents. Campus Close-Ups are scheduled for October 16 and November 16, 2017, and January 10, 2018. Our Open House is scheduled for Sunday, November 3 from 2:00-4:00 on our Main Campus.

Sign-Up for a Campus Close-Up or Open House

2. Individual Informational Visits:

If you would like to schedule an individual parent visit and tour with the Admission Office prior to submitting your application, we are very happy to arrange that. Whether you attend a group or individual information session, we are eager to make sure you have the information you need as you consider applying. If you have an individual parent visit before you submit your application, you are not required to have another parent visit as part of the application process unless you so desire.

Please contact Shirley Thomas in the Admission Office by phone (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit.

3. Online Application for Admission (Required):

Please submit parts A, B, and C as soon as possible to allow for flexibility in scheduling the visits which are part of the process.

A. Quick Inquiry
B. Family Information
C. Application fee of $75

Complete and submit parts D, E, F, G, H and the optional I at your earliest convenience but prior to February 11, 2018:

D. Parent Statement (please submit prior to the student visit)
E. Student Statement (please submit prior to the student visit)
F. English Teacher Recommendations sent directly from your child’s current teacher to the Admission Office
G. Math Teacher Recommendation sent directly from your child’s current teacher to the Admission Office
H. School Records/Transcripts sent directly from your child’s current school to the Admission Office
I. TADS application – if you wish to be considered for a tuition adjustment, please complete and submit the TADS application along with your Application for Admission.

4. Student Visit (Required):

Applicants are invited to spend the day in our Upper School. They will be hosted by a current student in the grade to which they are applying. The Admission Office will schedule this visit once we have received parts A, B, and C of the application. It is helpful to have both the Student Statement and the Parent Statement prior to an applicant’s visit as it helps us to match them with the student who will host them for the day.

5. Schedule your parent visit with the Admission Office (Required):

If you have not already had an individual parent visit with the Admission Office, please schedule a convenient time to meet with us by contacting Shirley Thomas, (919.383.6603 x221) or email (sthomas@cfsnc.org) to schedule your individual visit.

6. Completed Applications due date for first round consideration:

To have your application considered in our first round of decisions, please make sure that all paperwork has been completed and submitted by February 11, 2018. The Admission Office is happy to answer any questions about this timeline for those submitting late applications.

7. Admission decision notification dates:

Admission decisions for the first round of applications for all Upper School applicants will be communicated on March 9, 2018, the common notification date agreed upon for area independent schools.

Thank you for your interest in Carolina Friends School and for your application.

International Students - Upper School

Carolina Friends School welcomes applications from international students who meet our criteria for Upper School admission. International applicants must complete the same admission process as all applicants for our Upper School which includes: an application, three years of transcripts, a Math teacher recommendation, an English teacher recommendation, a writing sample, a Student Questionnaire and a Parent Questionnaire, a student visit and interview, and a parent visit and interview. If a student visit is not possible, after the rest of the application has been completed, we will consider arranging a student and parent interview via the computer.

In addition to the application criteria, international students must also meet the following requirements:

TOEFL: International students should take the TOEFL test to demonstrate that they are Upper School, We expect a score of at least 90 for students applying to the first year of Upper School and scores of at least 100 for older students.

Living arrangements: We do not arrange home-stays and all international students must meet one of the following criteria relative to their living arrangements:

(1)The student must intend to live with immediate family who reside locally for the entire school year or

(2)The student must be referred to us by a family already affiliated with Carolina Friends School and this affiliated family must agree to serve as either the home-stay family or as back-up for another Carolina Friends School family who has agreed to be the primary home-stay.

I-20: To receive an I-20, an international student’s family must demonstrate the ability to pay tuition and living expense while at Carolina Friends School. Because of high demand for adjusted tuition, Carolina Friends School does not typically allocate adjusted tuition to international students.

Students residing and attending school in China: To better facilitate the application process for students from China, candidates who reside and attend school in China are required to interview with our partner educational consultant before we will arrange an interview with our Admission staff. This consultant will conduct preliminary interviews and facilitate short writing prompts. Please keep in mind that our partner consultant does not evaluate candidates; rather they send all information to Carolina Friends School and we then select students to be offered a second interview with our Admission staff. Please contact our partner consultant, Catherine M. Leary, M.Ed., at cleary120@gmail.com. There will be a $125.00/hour consulting fee for this service.
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